Cataloguing update issues

Each of our contributing libraries supplies updates to keep Copac data current and accurate (this is generally weekly or monthly, but may be less frequent for smaller contributors whose collections are less subject to change). Due to circumstances beyond our control, some library catalogue updates on Copac are currently subject to delay.

The library catalogues for Imperial College London, Manchester, Sheffield and York Universities are all currently awaiting updates on the Copac database. These libraries have all moved to a new library management system, Alma, and are currently unable to export adequate data for Copac. Until Alma have resolved this problem the records on Copac will not reflect the latest information available on these libraries’ catalogues.

Meanwhile, at the Copac end we are actively testing the exported data with one of the libraries to help with resolving this problem. Once the data export is working for one of the libraries we are hoping to get updates back to normal for the affected libraries fairly quickly, but a system change requires a catalogue reload for each library which may take a few weeks overall.

The University of Birmingham is also changing library system and has suspended updates in the meantime. We are awaiting more information on their progress.

We hope this issue will be remedied soon but don’t have any confirmed date as yet. We do appreciate that this is frustrating and thank you for your patience.

Once the move to the new Copac database takes place we will be looking at more streamlined ways of managing data updates and supporting particularly our smaller contributors with this process. You can see when records were last added from each library on our Library Update page.

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